Job Description:
Responsibilities - your mission
The jobholder will report and assist the Airbus GBS Management Team in all the strategic missions, and will also act for the benefit of the Airbus GBS Management
The jobholder will be responsible to (but not limited to):
Coordinate day-to-day facilities activities, maintaining good relationships with the building manager, other tenants, and office suppliers
monitor safety compliance throughout the office and flag issues as necessary
Organize events, meetings, etc
Managing calendar tasks and schedules
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.);
Make travel arrangements;
Handle confidential documents ensuring they remain secure;
Order office supplies and monitor office inventories to ensure sufficient stock
Maintain electronic and paper records ensuring information is organized and easily accessible.
Undertake support tasks on behalf of the management team, such as encrypting documents, scanning and saving documents, photocopying and organising files
Meeting room management: Arranging refreshments, equipment requirements and any additional support/ resources for business meetings
Based in Airbus GBS Lisbon, the jobholder will actively contribute to the success of the new entity in order to make it a real differentiator for Airbus Group efficiency.
Requirements - our ideal candidate will have
Relevant Degree or Equivalent Experience
Proven experience as office admin or similar administrative role;
In depth knowledge of office management and basic accounting procedures;
Familiarity with basic research methods and reporting techniques
Fluent english (mandatory)
High confidentiality standards as the jobholder will be involved in strategic discussions and decisions of the company
Strong organisational skills
Working knowledge with Google Suite or comfortable with any Office suites
Strong ability for interpersonal relations (empathy, diplomacy)
Values: Integrity, respect, team spirit
Benefits - what’s in it for you
Diverse career opportunities within Airbus European core countries or in other regions around the world.
A hybrid working model, allowing you to combine onsite and offsite work.
A modern office at Parque das Nacoes, well connected to public transportation.
A motivated and fun crew to grow and build and shape the GBS together.
An intense and exciting onboarding experience.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Portugal SAContract Type:
Permanent-
Experience Level:
ProfessionalJob Family:
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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
