We are seeking a detail-oriented, tech-savvy HR/Personal Administrative Assistant to join our team. We're looking for a professional who is extremely detail-oriented and is able to perform well under pressure in order to make sure deadlines are met and everyone is on the same page.
The HR/Personal Administrative Assistant will be responsible for a wide range of office duties including but not limited to:
Duties/Responsibilities:
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department.
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
- Acts as a liaison between the organization and external providers and vendors, which may include health, disability, and retirement plan providers.
- Conducts or assists with new hire orientation.
- Assists with planning and execution of special events
- Monitoring a reporting manager’s email and responding if required
- Preparing communications on behalf of a manager
- Answering phone calls
- Organising and planning meetings
- Taking notes and writing minutes during meetings
- Conducting or preparing any research that the reporting manager may require
- Performs other duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
- Bilingual Spanish preferred
- Efficiency and reliability
- Well-developed time management skills
- Strong organisational skills
Education and Experience:
- Associate's degree in related field required.
- Prior related office experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Schedule:
- 4 hour shift
- Monday to Friday
- On call
- Weekend availability
Ability to commute/relocate:
- Los Angeles, CA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative: 2 years (Preferred)
Language:
- Spanish (Preferred)
Willingness to travel:
- 25% (Preferred)
Work Location: Hybrid remote in Los Angeles, CA
$ads={1}
$ads={2}